Property Management Blog


Understanding the Rental Screening Process and Fair Housing

Understanding the Rental Screening Process and Fair Housing

Navigating the Rental Screening Process: Understanding Fair Housing and Your Rights

Finding the perfect rental property can be both exciting and daunting. As a property management company dedicated to providing quality housing, we understand the importance of a thorough screening process in creating a positive experience for both landlords and tenants. In this guide, we'll look into the rental screening, the reasons for denial, and the significance of fair housing practices in the selection process.

The Screening Process: Finding Quality Tenants

At Harland Property Management we take pride in our thorough screening process, designed to identify reliable and responsible tenants who will maintain the integrity of our properties. Our screening criteria typically include:

  • Minimum Credit Score: A credit check is conducted to assess an applicant's financial responsibility and ability to fulfill rental obligations. A perfect credit score is not mandatory, we typically look for a minimum score to show financial stability.
  • Minimum Income Requirement: It is important to see that tenants have a steady source of income, as it is necessary to show their ability to maintain consistent rental payments. We establish a minimum income threshold to verify that applicants can afford the rent without financial strain.
  • Background Check Approval: A background check is essential to evaluate an applicant's criminal history. This is for the safety and security of our communities.
  • Previous Landlord Approval: We seek references from previous landlords or property managers to gain insight into an applicant's rental history and behavior as a tenant.

Reasons for Denial: Transparency and Accountability

While our screening process aims to be thorough and fair, there may be instances where an applicant does not meet our criteria for approval. Some common reasons for denial include:

  • Insufficient Credit History: Lack of credit history or a low credit score may indicate a potential risk for defaulting on rental payments.
  • Income Inadequacy: Failure to meet the minimum income requirement may raise concerns about the applicant's ability to afford the rent.
  • Negative Background Check: A criminal history that poses a threat to the safety and well-being of other tenants or the property may result in denial.
  • Poor Rental History: Previous instances of eviction, lease violations, or complaints from previous landlords may raise red flags during the screening process.

What to Do If You Were Denied: Understanding Your Options

We understand that receiving a denial can be disheartening, but it's essential to remember that there are steps you can take to address the situation:

  • Request an Explanation: If you've been denied, don't hesitate to reach out to us for clarification on the specific reasons for denial. Understanding the grounds for rejection can help you address any concerns and take proactive steps to improve your application in the future.
  • Review Your Credit Report: Obtain a copy of your credit report and review it for any inaccuracies or discrepancies. If there are errors affecting your credit score, take steps to rectify them to improve your chances of approval in the future.
  • Build Your Credit: If your credit score was a determining factor in the denial, focus on building your credit by making timely payments, reducing outstanding debts, and avoiding new credit inquiries.
  • Increase Your Income: If income inadequacy was cited as a reason for denial, consider ways to increase your income, such as taking on additional work or finding a higher-paying job.

Fair Housing: Promoting Equal Opportunity and Inclusion

At Harland Property Management we are committed to upholding the principles of fair housing and promoting equal opportunity for all. Fair housing laws prohibit discrimination based on race, color, national origin, religion, sex, familial status, or disability. We adhere to these laws in all aspects of our rental process and are dedicated to creating inclusive and diverse communities.

The Importance of Standardized Screening Practices

Standardized screening practices are essential for promoting fairness, transparency, and accountability in the rental process. By establishing clear criteria and applying them consistently to all applicants, we oversee that every individual is evaluated based on their qualifications and merits alone. This approach not only fosters trust and confidence among applicants but also protects against potential legal challenges related to discrimination or bias.


Empowering Tenants Through Knowledge and Transparency

Navigating the rental screening process can be complex, but armed with knowledge and understanding, tenants can approach it with confidence and clarity. Harland Property Management is committed to providing a transparent and equitable rental experience for all applicants. By adhering to fair housing principles and maintaining standardized screening practices, we can create thriving communities where every individual has the opportunity to find a place to call home.

If you have any questions or would like to learn more about our screening process, please don't hesitate to contact us. We're here to help you find your perfect rental property and start on the next chapter of your journey with confidence and peace of mind.